Full Time Employment - Minimum 32 hours OR more per week
Job Title: Administrative Assistant
Education: Minimum High School Diploma OR College Certificate from a recognized Institution.
Experience/Skills: A minimum of two years of experience as an Administrative Assistant in an office set up including managing workflow by assigning tasks to other employees daily, ensuring that deadlines are met and work is completed correctly. Act as the point of contact for all employees, providing administrative support and managing their queries. Managing office stock and organizing company records. Generate memos, emails and reports. Responsible for maintenance of office equipment, including computers, copy machines and fax machines. Maintain office supplies by checking inventory and order items. Respond to questions and requests for information. Answer incoming calls and assume other receptionist duties when needed.
Proven work experience as an Administrative Assistant or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically). Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail.
Good command in English language is a must, speak, read, write and listen.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management. Maintain electronic and hard copy filing system. Open, sort and distribute incoming correspondence. Perform data entry and scan documents. Manage calendar for Director. Schedule and confirm appointments and meetings of Director. Order office supplies and maintain inventory. Answer telephone and electronic enquiries and relay telephone calls and messages. Greet visitors/guest.
Manage office supplies stock and place orders. Maintain and update guest databases. Organize a filing system for important and confidential company documents. Update office policies as needed. Maintain a company calendar for events at hotel. Book meeting rooms as required. Distribute and store correspondence. Arrange travel for hotel guest and accommodations. Answer calls from customers regarding their inquiries. Prepare and modify documents including correspondence, reports, drafts, memos and emails. Schedule and coordinate meetings, appointments and travel arrangements for Director. Maintain office supplies for department
Offer exemplary guest service, including maintaining guest relationships and ensuring repeat guest by upselling packages and services and taking care of any guest concerns or complaints quickly and professionally. Set up and maintain guest service desk, including managing guest service desk team members and evaluating desk efficiency
Benefits: Disability Insurance, Dental Insurance, Extended medical Insurance, Vacation
Under represented Groups, Youth, New Immigrants can apply for this job.
Anticipated start date is as soon as possible.
Please forward resume at: email@example.com