Administrative Assistant

Lachine Truck and Trailer Repair specialize in the repair of heavy commercial vehicles, including trucks and semi-trailers. We are currently looking for an Administrative Assistant to join our growing team.

Main tasks

• Respond to phone, email and social media inquiries, and relay phone calls and messages as needed
• Schedule appointments and maintain appointment times for repairs
• Set up and maintain manual and computerized information filing systems, and perform data entry
• Collection of resumes for specific job postings and selection of candidates based on job posting requirements
• Arrange and schedule meetings with candidates and call references once interviews are complete
• Perform administrative tasks such as filing, typing, copying, binding, scanning, etc.
• Maintain stock inventory by checking stock to determine stock levels, anticipating needed supplies, placing and expediting stock orders, under the supervision of the Purchasing Manager
• Send invoices and cash receipts under the supervision of the purchasing manager
• Run errands and pick up office supplies and equipment
• Write letters and emails, photocopy and print documents on behalf of other colleagues
• Prepare, type, edit and proofread correspondence, invoices, and all related material
• Open and distribute incoming regular and electronic mail and other documents
• Maintenance of contact lists

Job requirements

• Proficiency in MS Office
• Solid organizational and planning skills
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Minimum High School degree, College Degree preferred
• 1-2 years of clerical experience