Organization Overview

Don Mills Family Health Team (DMFHT) provides comprehensive primary health care services including health promotion, disease prevention, and chronic disease management to residents within the organization's service area. The Family Health Team operates within Ontario’s publicly funded healthcare system and is comprised of an interdisciplinary team of physicians, nurses, and allied healthcare professionals who work collaboratively to deliver patient-centered care.

Position Summary

The Bookkeeper – Healthcare Finance is responsible for maintaining accurate financial records and supporting the daily accounting and financial operations of the organization. The role includes bookkeeping, financial reporting, account reconciliation, and administrative financial support.

This position also requires specialized knowledge of healthcare financial administration, including Ontario healthcare funding structures, physician payment models, medical billing procedures, and third-party insurance billing. The successful candidate will ensure accurate financial documentation and reconciliation related to healthcare services, government funding programs, and physician payments.

The position requires experience working with accounting software, Electronic Medical Record (EMR) systems, and healthcare billing platforms to support financial and billing reconciliation processes.

Key Responsibilities

Financial and Accounting Operations

·        Maintain accurate financial records, accounting documentation, and bookkeeping systems using accounting software such as QuickBooks.

·        Record daily financial transactions including accounts payable, accounts receivable, and expense disbursements.

·        Prepare bank deposits, general ledger postings, and financial statements.

·        Perform monthly bank reconciliations and account balancing.

·        Maintain organized financial filing systems and accounting records.

·        Prepare financial summaries and management reports as required.

·        Investigate and resolve account discrepancies, documentation errors, and financial irregularities.

·        Provide accounting and administrative support to staff and management.

·        Ensure compliance with organizational accounting procedures and financial regulations.

Specialized Healthcare Bookkeeping Responsibilities

The Bookkeeper will perform specialized financial administration duties within a primary healthcare environment and must demonstrate knowledge of healthcare funding models and medical billing practices in Ontario.

Responsibilities include:

·        Maintain financial records related to healthcare funding programs administered by Ontario Health.

·        Process and reconcile physician payments under various physician remuneration models, including capitation and fee-for-service billing through Ontario Health Insurance Plan.

·        Review and reconcile medical billing submissions, service codes, and payment reports to ensure billing accuracy.

·        Maintain financial documentation related to Family Health Team operational funding and healthcare program budgets.

·        Process and reconcile Workplace Safety and Insurance Board (WSIB) payments through Workplace Safety and Insurance Board.

·        Manage and reconcile third-party insurance billing and payments for uninsured services or external insurance providers.

·        Review payment summaries from OHIP and other healthcare funding sources and reconcile with clinic billing records.

·        Ensure compliance with provincial healthcare billing regulations and financial reporting standards.

·        Maintain strict confidentiality of financial and patient-related billing information.

Systems and Software

·        Use QuickBooks or equivalent accounting software for bookkeeping and financial management.

·        Utilize Electronic Medical Record (EMR) systems and healthcare billing platforms to support billing reconciliation and documentation.

·        Prepare financial spreadsheets and reports using Microsoft Excel and other Microsoft Office applications.

Employment Requirements

• Completion of post-secondary education in Business, Accounting, Bookkeeping, Finance, or a related field is required

·        Minimum 2–3 years of bookkeeping or accounting experience is preferred.

·        Experience working in a healthcare clinic, physician office, or healthcare organization is preferred.

·        Strong knowledge of Ontario healthcare funding structures and physician payment models

·        Familiarity with OHIP billing codes and claim reconciliation procedures.

·        Experience processing WSIB claims and third-party insurance billing.

·        Experience using Electronic Medical Record (EMR) Accuro systems and medical billing software.

·        Proficiency in QuickBooks, Microsoft Excel, Word, and Office applications.

·        Excellent data entry accuracy and attention to detail.

Required Skills and Competencies

·        Strong numerical and analytical skills

·        High level of accuracy and attention to detail

·        Strong organizational and record-keeping abilities

·        Ability to manage multiple financial processes and deadlines

·        Professionalism, integrity, and ability to maintain strict confidentiality

·        Ability to analyze financial data and resolve discrepancies efficiently

Benefits:

·        Paid vacation

·        Extended health benefits

·        Professional development opportunities

·        Pension or retirement plan

Hours: 37.5 hours per week

Please kindly send resume to jobs@donmillshealth.com