We are seeking a detail-oriented Administrative Assistant to support our growing client base. The successful candidate will assist with day-to-day administrative tasks and provide administrative support to the mortgage broker.
Company Legal and Operating Name: NGO Lend Inc.
Business address: 541 Fielding Drive, Ottawa, ON, K1V 7G7
Title of the position: Administrative Assistant
Number of positions available: 1
Terms of employment: Permanent - Full Time
Hourly Wage: $35.00 - $38.50
Hours per week: 30 - 40 hours
Location(s) of work: 541 Fielding Drive, Ottawa, ON, K1V 7G7
Additional Benefits: N/A
Job duties:
- Respond to inquiries by phone, e-mail and in person and direct inquiries to the mortgage broker as appropriate.
- Enter data, collect, file, scan, and organize physical and electronic client documentation.
- Schedule and coordinate client and partner appointments, meetings, and follow-ups, including preparing meeting rooms and materials when required.
- Assist in reviewing mortgage application files for administrative completeness, without providing mortgage advice or recommendations.
- Maintain and update client records in the company’s CRM system.
- Provide general office support, including preparing correspondence and maintaining office supplies.
- Assist with invoice organization, expense tracking, receipt management, and other basic administrative bookkeeping tasks.
- Assist with the administrative coordination and support of seminars, client information sessions and community outreach events.
*This role does not involve providing mortgage advice or negotiating mortgage terms.
Skills requirements:
- Languages of work: English or French (mandatory) - Vietnamese (is an asset)
- Education: College Diploma
- Experience: 3 years
Resumes and cover letters to be submitted by e-mail to: nhuanh@capitalmortgages.com